Planning a big event? Whether it's a wedding, birthday party, or business conference, staying organized is super important. That's why PartyLabz includes a free checklist feature with every event website!

Getting Started

Before you can use the event checklist feature, you'll need to:

  1. Create your event website on PartyLabz
  2. Go to your event's Dashboard
  3. Click on the "Checklist" menu item

When you first open the checklist page, you'll see a clean slate with two buttons: "Add" and "Ask AI". Each event website has its own checklist, so everything stays neatly organized!

Two Ways to Build Your Checklist

1. Add Items One by One

Click the "Add" button to create tasks yourself. For each item, you'll fill in:

  • A name (like "Book the DJ")
  • A description (like "Find and book a DJ who knows beach wedding music")
  • A due date (like "March 15, 2025")
  • Privacy setting (choose "The checklist item is private" if you want to keep this task visible only to you)

2. Using AI to Create Your Checklist

Want to save time? Click the "Ask AI" button! Let's say you're planning a wedding. You could write:

"I'm planning a beach wedding in June with 100 guests. Please create a wedding planning checklist for the next 6 months. Include tasks for venue, catering, decorations, and attire."

The AI will create a wedding planning list with all the important tasks you need to handle. You can then change or remove any items that don't fit your plans.

Cool Features That Make Planning Easier

Track Your Progress

Stay motivated by watching your progress grow! At the top of your checklist, you'll see a colorful progress bar that shows how many tasks you've completed. It's super satisfying to watch that bar fill up as you check things off your list!

Private Tasks for Personal Planning

Sometimes you need to track tasks that are just for you. For example, when planning a surprise birthday party, you might want to keep gift-related tasks private from other co-hosts. Or for a wedding, you might want to track personal tasks like:

  • "Call Mom about the family heirloom necklace"
  • "Schedule secret dance lessons for first dance"
  • "Pick up the surprise gift for my partner"

Just mark these items as "Private" and only you can see them!

Organize Your Way

Need to change the order of your tasks? Just drag and drop! Move items up or down to put them in the perfect order for your event planning checklist.

Team Access

Planning with others? Great news! Your co-hosts automatically get access to the shared checklist items when you add them to your event website. Private items stay visible only to their creators.

Stay on Top of Tasks

Right from your event's dashboard, you can quickly see:

  • Tasks that aren't done yet
  • Tasks due in the next few days
  • Overdue items
  • Your private tasks are marked with a special icon

Save Your Checklist

Need a copy of your party planning checklist? You can:

  • Print it out for your planning binder
  • Download it as a CSV file to use in Excel. (Note: Private tasks will only show up in your personal exports!)

Real Example: Wedding Checklist

Here's how a wedding checklist template might look:

  • 🎯 6 Months Before:
    • Book beach venue
    • Choose wedding date
    • Start guest list
    • Research caterers
    • 🔒 Schedule secret dance lessons (Private)
  • 🎯 4 Months Before:
    • Order wedding dress
    • Book photographer
    • Choose color scheme
    • Send save-the-dates
    • 🔒 Plan surprise honeymoon details (Private)

And so on! Your wedding planning list grows with your needs and helps keep everything on track.

Better Planning with Checklist and Budget Together

Want to be a super-organized event planner? Use the PartyLabz checklist feature together with our Event Budget Tool! They work great as a team. While your wedding planning checklist reminds you to "Book the caterer", you can track the deposit and final payment in your budget. Or when your party planning checklist says "Order decorations", you can easily keep track of all those purchases in one place. Both features are free with your event website, helping you stay on top of tasks and costs!

Why Use PartyLabz Checklists?

When it comes to event planning, there are lots of ways to keep track of your tasks - from paper notebooks to fancy apps. But PartyLabz's checklist feature stands out because it's built specifically for event planning. It's right where you need it - inside your event website - and comes with everything you need to stay organized.

Here's what makes our checklist feature awesome:

  • It's included free with every event website
  • One dedicated checklist per event keeps things organized
  • Private tasks for personal planning
  • AI helps you create the perfect checklist
  • Easy team collaboration with automatic co-host access
  • Flexible organization with drag-and-drop
  • Keeps you on time and on task

Ready to get started? Create your event website on PartyLabz today and unlock your event planning checklist - your future self will thank you!

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