Text Invitations with RSVP

Planning a birthday party or any special event? PartyLabz's text invites are perfect for today's fast-paced world. When you send a text invitation, your guests receive a friendly invitation message and a link to RSVP.

Here's how it looks:

"Emily Shaw invites you to join "Isabella's Bridal Shower" on July 1st at 2 PM. View the invitation and RSVP at [personal link]."

When guest click on the link a broswer with your event website opens

Your guests will receive text messages from one of our dedicated numbers based on their location:

• United States: +1 346 215 1825
• Canada: +1 587 714 2557
• United Kingdom: +44 740 108 5515
• Australia: +61 483 955 395

You might want to let your guests know to expect messages from these numbers to ensure they don't miss any important communications. For detailed instructions on how to RSVP, you can direct your guests to our guide at How To RSVP

Getting Started with Text Message Invitations

Creating and sending text invitations is a breeze. Start by visiting the Create Event page, where you'll enter your event name, host name, and email address. Follow the wizard steps to build your event website - add details like date and time, write a description, and choose or upload an event image or video to make your invitation stand out.

Once your event website is ready, head to the Guest List page where you can add your guests. Add them one by one, copy-paste multiple names and phone numbers in CSV format, import from your address book in Google Contacts, or bring them in from your previous events.

Remember to use international phone number format - for instance, a Calgary number (403) 123-4567 should be entered as +14031234567.

Sending Text Invites

Once your guest list is ready, visit the Messaging Center and click "Invite", select "via text message" and follow wizard's steps.

Each free event you create includes up to 10 text invitations free. Need to invite more people? You can upgrade your plan which includes different numbers of text messages based on the plan level, or purchase text message add-ons (check out our pricing at Pricing Page). Each add-on includes 100 messages, and you can buy as many as you need - for example, if you need to send 500 messages, you'll need five add-ons.

Important: If you have fewer available messages than the number of recipients, no text messages will be sent. Make sure to check your message balance and purchase additional add-ons if needed before sending invitations.

Want to send invites in smaller groups? No problem! Add your first batch of guests, send invitations, then add more later. Just remember to select "Not Invited" when sending to make sure you only reach your new additions.

RSVP Card Options

Your guests can respond in two ways: by replying directly to the text message (perfect for simple yes/no RSVPs), or by clicking the link to visit your event website. If you're planning an event with tickets, custom questions, or interactive features like polls, or signup listyour guests will need to RSVP online.

Keep in mind that the event website preview may or may not be shown on recipient's smartphone, depending on settings or the type of phone they have.

This is how it looks when the guest responds to the text message to RSVP:

Making Your Invitation Design Personal

Premium plans (PRO and above) allow you to customize your invitation message - just remember to keep the %guest_link% in your text! While it's best to avoid adding other URLs (as they require manual review which might take 1-2 days), you can make your message warm and welcoming using these special variables:

• %Name%: Guest name
• %Guest_Email%: Guest email
• %Guest_Phone%: Guest phone
• %Guest_Code%: Guest code (used in QR-code)
• %Guest_Group%: Guest group
• %Guest_Address%: Guest address
• %Guest_Company%: Guest company
• %Guest_Job_Title%: Guest job title
• %Guest_Link%: Replaced by a personalized RSVP link with a guest's unique ID.
• %QR_Code%: Replaced by QR-code URL. Use this variable as an image source

Event Details:

• %Title%: Replaced by your event title.
• %Starts_On%: Replaced by your event date and time.
• %Starts_On_Date%: Replaced by your event date.
• %Starts_On_Time%: Replaced by your event time.
• %Ends_On%: Replaced by event end date and time.
• %Ends_On_Date%: Replaced by event end date.
• %Ends_On_Time%: Replaced by event end time.
• %Host_Name%: Replaced by the name of the event host.
• %Address%: Replaced by the full address of your event.
• %Place_Name%: Replaced by the venue name.
• %Link_To_Map%: Replaced by the link to the map.
• %Place_Website%: Replaced by the venue website.
• %RSVP_By%: Replaced by the date by which guests must RSVP.
• %Event_Public_URL%: Replaced by your event website's public URL.

Automatic Reminders

PartyLabz keeps your event on track with automatic text reminders sent to invited guests every 7 days. To customize the reminder schedule, go to the Reminders page and look for the "Reminder to RSVP" section. Click "Edit" to adjust the timing to your preference.

Want to personalize the reminder message? Head to the Custom Messages page, find the "SMS reminder to RSVP" block, and click "Edit" to modify the text. Remember that each reminder sent counts as one text message from your available total.

Staying Organized

Keep track of everything right from your dashboard. Check your remaining messages under "view addons & usage," and monitor delivery status by clicking the eye icon next to sent invitations. Track RSVPs on your Dashboard (last 20) or get a complete overview on the Guest List page.

Customizing RSVP Auto-Responses

For PRO plan users and above, PartyLabz offers the ability to personalize the automatic responses guests receive when they RSVP via text message. This feature helps you maintain consistent communication and add a personal touch to your event management.

To customize these auto-responses:

1. Navigate to the "Custom Messages" page
2. Look for messages starting with "SMS RSVP Confirmation..."
3. Click "Edit" next to each message type:
   • SMS RSVP Confirmation when attending
   • SMS RSVP Confirmation when maybe attending
   • SMS RSVP Confirmation when not attending

You can customize each message to include specific information about your event. For example, if someone confirms attendance, you might want to include parking details or what to bring. For those who can't make it, you could include a nice message about missing them and hoping to see them next time.

Remember: Always include the %Guest_Link% variable in your custom messages. This variable will be automatically replaced with the guest's personal link to your event website, ensuring they can always access the event details and update their RSVP if needed.

Available in the United States, Canada, United Kingdom, and Australia, sending text message invitations through PartyLabz makes event planning easier than ever. Looking for the best value? Our yearly subscriptions offer great discounts on all features!

Key Takeaways About Text Invitations

• Available in USA, Canada, UK, and Australia only
• Each free event includes 10 text invitations
• Perfect for both simple RSVPs via text reply and comprehensive online responses
• Phone numbers must be in international format (e.g., +14031234567)
• Plans PRO and above allow message customization (must include %guest_link%)
• Adding URLs to messages requires manual review and may delay sending by 1-2 days
• Automatic reminders available and customizable
• Additional messages available through plan upgrades or 100-message add-ons
• Track RSVPs on your Dashboard (last 20) or the Guest List page
• Customize RSVP auto-responses with PRO plan and above

Start Making Memorable Events Today!

Ready to revolutionize how you invite guests to your events? Whether you're planning a birthday party, corporate gathering, or any special occasion, our text invitations make it incredibly easy to reach your guests and manage responses. Join thousands of successful event organizers who've made their events unforgettable with PartyLabz!

Enhance Your Event with Additional Features

Text invitations work seamlessly with PartyLabz's other powerful event planning tools. Make your event even more special by combining text invites with features like online RSVPs, guest polls, potluck signups, and more. Each feature is designed to work together, giving you and your guests a smooth experience from invitation to event day.